Step
Capture and clean data
Scan barcodes (UPC/EAN), add photos, and pull references so every item starts with clean metadata. AI features help tag and categorize (Pro).
How it works
From scan to sold without the chaos
Instica keeps your items, listings, and marketplace data aligned so you can focus on shipping and growth.
Step
Sync across devices
Work on iPhone, iPad, or Mac with real-time sync. Changes appear instantly across all devices. Starter supports 1 device, Pro supports up to 5.
Step
List to marketplaces
Publish to Discogs and eBay directly from inventory. Pricing, descriptions, and photos sync automatically. Track status in real-time.
Step
Track and analyze
Sales dashboards show trends and performance (Pro). Profit calculator helps price items competitively. Export data anytime.
Detailed Workflows
See every step in action
From adding items to listing on marketplaces, here's how each process works.
Adding an Item to Inventory
From scan to save in seconds
1
Scan or Search
Scan a barcode (UPC/EAN) or manually search for the product by name
2
Add Photos
Take photos or upload from your library. Pro users can batch upload and remove backgrounds
3
Enter Details
Add condition, cost, notes, and other metadata. AI can suggest tags and pricing (Pro)
4
Save or List
Save as draft to finish later, or list immediately to your connected marketplaces
Listing to Marketplaces
Publish to Discogs and eBay from one place
1
Select Item
Choose an item from your inventory that's ready to list
2
Choose Platform
Select Discogs, eBay, or both. Each platform has specific requirements
3
Set Price & Details
Platform-specific pricing and descriptions. AI pricing insights help (Pro)
4
Publish & Sync
Listing goes live on the marketplace. Status syncs back to your inventory automatically
Photo Management
Professional images, fast
1
Capture
Take photos with your iPhone or iPad camera, or import from Photo Library
2
Batch Upload (Pro)
Select multiple photos at once and upload them all in one operation
3
Remove Background (Pro)
Automatically remove distracting backgrounds for clean product shots
4
Organize
Reorder photos, set the primary image, and add captions as needed
Cross-Device Sync
Work seamlessly across devices
1
Add on iPhone
Scan and photograph items in the field using your iPhone
2
Edit on iPad
Refine descriptions, organize photos, and prepare listings on your iPad
3
Review on Mac
Bulk edit, analyze dashboards, and manage larger operations on Mac (Pro)
4
Always in Sync
Changes appear instantly across all devices. Work from anywhere, pick up where you left off
Technical Details
Barcode support: UPC, EAN formats. Photo storage: 10 per item (Starter), unlimited (Pro). Marketplace sync: bi-directional and automatic. Device sync: real-time via CloudKit.
For Power Users
Batch photo uploads, bulk editing, advanced search filters, and folder organization. Pro plans unlock AI auto-tagging, pricing insights, and background removal.
Next step
Start managing inventory today
Sign up on the web app or grab the iOS app—both give you full access during your free trial.
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